Community Weaver Manuals & FAQs

Frequently Asked Questions

How do I contact my TimeBank?

If you are using the online TimeBank software, Community Weaver, which is provided by TBUSA, go to the web site of your TimeBank and click on the “Contact Us” link at the top or bottom of your TimeBank’s Community Weaver home page. You can write a message that will be sent to your TimeBank's coordinators.

Anyone (even non members) can use this contact form.

Member Manual - CW Version 2

Congratulations on your decision to participate in a TimeBanks community.  

This is the member's manual for the standard Community Weaver version 2.3.

Community Weaver is an online tool for TimeBanks. The basic premise is simple: you can use Community Weaver to join a community, tell other members about yourself, create an advertisement to either offer your services or to request a service from another member of your community, and exchange hours with them after you have exchanged services.  You get to keep track of those hours you give and receive just like you would with an online bank account.
 
If this is your first time to this Guide, we recommend you watch a short video introducing you to Community Weaver.  This add then walks you through everything you need to know if you want step-by-step instructions.
 
This manual then takes you step-by-step through the entire process, from registering and getting into the system, to creating your own ads and responding to others, and then recording your hours. 
 
If you ever have any questions about how to use Community Weaver or if you have ideas for how to improve it, please let your coordinator know.
 
We are looking for your suggestions to improve this manual. Please submit your contributions at CW Member Manual Forum. Please note that you will need to login to this Actio Hub to add comments.

What's new in Community Weaver

Changes and improvements to Community Weaver.

On September 13/14, 2012  Community Weaver 2.0 was updated to version 2.1.

 

Whats new in Community Weaver 2.1 (for members)

On September 13/14, 2012 Community Weaver 2.0 was updated to version 2.1.

A number of security updates were implemented. They did not create any changes in the look and feel of Community Weaver for members. 

Featurization was implemented to allow coordinators to have more and easier choices for switching new features on or off. Your coordinator will inform you about any changes in look and feel and functionality for your Communiyt Weaver.

What's new in Community Weaver 2.0 (for members)

Welcome to Community Weaver 2.0!  On October 25, 2011 the Community Weaver users moved from version 1.0 to verison 2.0. 

There are some new features we are excited to introduce you to in Community Weaver 2.0.  The most exciting thing about Community Weaver that makes it fundamentally different from Community Weaver 1.0 is that it is open source.  It is built on the open source platform drupal and combines modules created by many others, plus a few more created by TimeBanks USA, and all of that source code is available for anyone to see and use.  

Another benefit of being open source and the design of Community Weaver 2.0 is that, unlike Community Weaver 1.0, each TimeBank is now its own site with its own domain and database.  This means that you can make small or quite extensive changes to your own site without affecting others.  

It took more than a year of work and significant investment of time and money by many people to create this tool for you.  We hope you'll enjoy:

A Few New Features

  1. You can sign up for multiple different TimeBank with the same email address (you can still only have one email address registered with any given TimeBank).
  2. Expiration Dates - All service ads (offers and requests) are automatically set to expire in 3 months from the day they are created in Community Weaver 2.0.  You can change the expiration date of an ad at any time. 
  3. Locations - User's locations are displayed on a Google Map on the user's profile in Community Weaver 2.0.
  4. You may be accustomed to finding members through the Community Weaver 1.0 Member Directory or Member Search.  You can still find members by any of the search criteria you used in Community Weaver 1.0 in Community Weaver 2.0, but you may need to accustom yourself with how to perform these searches in Community Weaver 2.0.  The Member Roster in Community Weaver 2.0 automatically sorts by most recent members, not an "A-Z" directory.  You can still quickly find any member by their name, username, or email address.  Learn how to find members.

Feel free to browse the rest of the Online Help Guide or watch a short video introducing you to Community Weaver 2.0.

After Your Site Launches

  1. You'll need to update your birthday on your user profile.  These were not imported from Community Weaver 1.0 (sorry, long story...).
  2. Let us know your ideas for improving Community Weaver in future releases.

 

Find your TimeBank

If you do not know the web address of a TimeBank, you can find it in the TimeBanks Directory:

  1. To get started, go to community.timebanks.org.
  2. Locate the TimeBank on the map, or search for it by typing in the name, location or other key word for the TimeBank, or go to one of the country lists of TimeBanks and scroll down to find it there.
  3. Click on the TimeBank Name. It is a link to that Timebank.
  4. When you get to the Timebank, if you are already a member, use the login to enter the TimeBank.
  5. If you are not yet a member of the Timebank and want to join, click on "Create new Account" in the login box. For more details see: Create a new account.
  6. When you have reached the Timebank, you can also use the "Contact Us" link in the upper right of the page to send an email to the coordinators of that Timebank.
Once you find your TimeBank, you can bookmark the URL (web address) for your TimeBank so that you can return to it quickly in the future.
 

Create a new account

To use Community Weaver, you'll need to create an account first.  You can do so from the home page of your TimeBank.

  1. Find your TimeBank and go to it.
  2. On the home page o f your Timebank in the login box on the right side of the screen, Click on the link "Create new account".
  3. If you have two web browser sessions open to the same site, you may get a message that "You are performing an illegal operation" or "You are not authorized to access this page".  Just close one session in your web browser and try again.
  4. Fill in the required information on the screen that follows, including a username, your email address, your first and last name, a password, city, state and postal code. Fill in optional information as you like, such as your availability and your phone number.  The best username is your first and last names (e.g. John Smith) since it will make you easier to find in the Timebank.
  5. A strong password has 10 characters and inlcudes at least one lower case, one upper case letter, a number and a special character, such as !#^&()-%. If your password is weak you will get a warning to strengthen it.
  6. You can add personal web links, e.g. Facebook, Twitter or ypur web site.
  7. Be sure to read and check that you understand the Terms of Service, complete the CAPTCHA question to verify you are human, and click “Create New Account” at the bottom of the page to save your accoutn information.
  8. Return to your email account and find a new email notification from your timebank that contains a link to verify your email address.
    Note: if you can't find the email in your inbox, be sure to check your spam filter. 
  9. Click on that link and sign into the system as instructed in the email and feel free to edit your personal profile. From now on you can log in at any time using either the username or the email address you have created and your password.
  10. A doordinator of your time  bank will be able to see that you have signed up and will need to approve your membership before you will be able to see other members, post ads, or exchange services. If you do not hear from your coordinator, use the Contact Us link at the top or bottom of the screen to send your coordinator an email.

Log In

To login to your TimeBank, you'll need to keep track of your username, password, and the url where you can find your TimeBank (e.g. http://dc.timebanks.org).

  1. If you need help locating your TimeBank, find your TimeBank and go to it.
  2. Once you are looking at your TimeBank’s home page, enter your username or email address (both work), enter your password, and click Log In.
    Note: You can check “Remember Me” if you want to stay logged in on this computer.
  3. If you forgot your login information, click on Request new password.  When you click the Email new password button, an email will be sent to the email address you used to sign up.  If your email account has spam filtering, you may need to check for the email in your spam folder.  Open the email and click on the link inside.  That will give you a one-time login and take you to a page where you can set a new password.  If your email account has spam filtering, you may need to check for the email in your spam folder.
  4. You may also click on Contact Us in the top-right hand corner of the screen to email your Coordinator and ask for assistance.
  5. If you have two web browser sessions open to the same time trade site, you may get a message that "You are performing an illegal operation" or "You are not authorized to access this page".  Just close one session in your web browser and try again.

Your PERSONAL PROFILE

Edit Your Personal Profile

Please use the Personal Profile page to tell the other people in your TimeBank about yourself. You are free to disclose as much or as little as you want. The more you share, the easier it will be to find a good match for your offers and requests. We are trying to build community and the more you say about yourself the more ways people can connect to you.

Your Personal Profile is also a place to keep track of service offers and requests you have posted, find expired service ads and reactive them, and see your exchange history and account balance.

  1. Find your TimeBank and Log In.
  2. Click the My Account tab
  3. Click on Edit User Account in the left-hand column, under your contact information, to edit your:
    * Username or Email
    * Password (Note: you may change your password by entering a new password twice here)
    * Photo  Note: After you upload a new photo you must refresh the web browser (Control-R or Command-R) for the new image to appear.
    * Location
    * Email settings, Contact Settings, Message Settings--these are not used.
  4. Click on Edit Profile Details in the left-hand column, under Availability, to edit:
    * First and Last Name
    * Neighborhood and Affiliations (Note: you can select more than one by holding down Control (Ctrl) or the Apple Command key)
    * Group Project and Community Driving preferences
    * Living Situation
    * Transportation
    * Languages
    * Birthday
    * Description
    * Availability (Note: Click on the timeslots that you are available. All slots highlighted in green indicate your general weekly availability. If you are available at all times, you can click on the “Check All” button in the upper left hand corner.)
    * Personal Links
  5. Be sure you click Save to record your changes.

Note: Be sure to take note of what other members can and can't see from your profile.  Some information on your profile is private to only you and your coordinators (your exchanges, balance of hours, contact information and messages.  Some of it is visible to all other members of your TimeBank (offers and requests, your location, and all of the details listed in 4 above).  None of these pieces of information are visible outside of Community Weaver, except for your name, which may be accessed by external sites that your Coordinators have given permission to do so.

 

Add IMAGES

You can add images to user offers and requests.

Follow these step-by-step instructions to add images;
  1. Click the image icon in the editor.
  2. Select the image you want to add in one of two ways:
    • Option (1) - If it's an image somewhere else on the web, paste the image's URL into the URL field, then click OK.
    • Option (2) - If it's an image on your computer, click Browse Server button in Image Properties window, click Upload in File Browser window, click Choose File in popup to open your local machine's file browser (chose file however you normally do), click Upload then close the popup.
  3. Click Insert file
  4. Click OK in Image Properites window

 

Edit or change your USERNAME

TimeBank members who want to change their 'username' will need to ask their TimeBank coordinator for assistance. Although you can change all other entries for your profile, you will not be able to change your 'username.'  Only the TimeBank coordinator can change a username. 

See How to write to the Timebank's coordinators.

 

Visibility of Telephone and Email Address

Members can choose to make their email address or telephone visible to all other members, or to hide them from all other members. (Coordinators will always be able to see both.)

  1. After you login, go to "MY ACCOUNT"
  2. Click on "Edit Profile Details"
  3. Scroll to the bottom and add or remove the check mark from
    • Make Phone Public
    • Make Email Public

Please note that here 'public' means public to the other members of the TimeBank. No one outside of the TimeBank will be able to see your email and telephone.

MEMBERS

Find Members

Get to know the members of you community by reviewing their profiles. Its fun to find out all the interests you have in common with neighbors that you didn’t know.

There are two main ways to find a member on Community Weaver.  

First, you'll want to find your TimeBank and log in, then:

From the Give & Receive Menu

  1. All members can search for members by finding and clicking View All Members under the Give & Recieve menu.
    Note: members are listed chronologically according to the order in which they signed up.
  2. (Optional) Selected a neighborhood or affiliation to sort by these criteria.
  3. Type in the any part of a member's Full Name.
  4. Click on Apply.
  5. Click on the user in the list to view their full profile.

From Any Page

  1. Locate the Search Field in the top right-hand corner of your site from any page.  
  2. Type in the any part of a member's Full NameUsername, or Email Address and click Search.
  3. Click on the username in the search results to view the profile of the member.

 

 

OFFERS and REQUESTS (Service Ads)

Find Offers and Requests

On Community Weaver, other members have posted advertisements ("service ads") of services they can offer or would like to request. Please note that the current sort order is a mixture of recently updated and category. A very recent service add will cause that category to appear at the top of the list with other ads in that category, even if they are older.

To find service ads:

  1. There are three ways to find other member's service offers or requests:
    Option (1) - To browse ads BY CATEGORY (e.g. Transportation, Companionship, etc.), click on the tab Give & Receive
    Option (2) - To see ALL REQUESTS or ALL OFFERS only, hover over Give & Receive and click on View All Requests OR View All Offers.
    Option (3) - To see ALL current requests and offers together, hover over Give & Receive and click on View All Service Ads.
  2. From option 2 or 3 above, you may search for ads by any combination of keywordusernamecategory, or neighborhood.  Select as many of the criteria as you want and click Apply.  (Note that after a refresh of your time bank it can take up to 4 days for indexes to rebuild and for search to work fully.)
  3. When you find an interesting ad, click on the ad title to see the full description.
  4. If you want to reply to the ad, you can either:
    - Click on the Respond to this Post link beneath Action Links menu (top of the right list). A message form will drop down. The username of the member you intend to contact has already been filled in. Enter a subject line and message. Click Send to send the message.
    Click on the Send this Member a Message.  
    When you reply to an ad or the the member a message, that member will receive an email to come to the site and read your message.  You’ll get a notice when they respond to your response.
  5. Once you have fulfilled an offer or a request, be sure you >>record the hours<<.  You can do so from any add by clicking Record Hours for this Listing.

 

Create an Offer or Request

A great way to prompt exchanges in your TimeBank community is to create service advertisements for offers and requests.  It is just as important that you put up listings for receiving as well as giving.

  1. There are two ways to create a Service Ad:
    Option (1) - Hover over the Give & Receive tab in the menu. When the drop down menu appears, click on Post a Service Ad.
    Option (2) - Click on the My Account tab in the menu to go to your profile, then click on Post a new Offer of a Service or Post a new Request for a Service under Current Offers and Current Requests on the right-hand side of your profile.
  2. Put all the details of you service offer or request in the Title and Description (required).  In order to publish the ad, the description must contain at least 10 words. 
    Tip: We are building community and people want to get a sense of the person behind the ad, so the more detailed and personable your ad is, the better.  You may want to add details like: who’s providing any tools and materials to be used, your level of expertise on the subject, urgency of the need, your expectations of the other member, pertinent information regarding allergies, gender preferences, restrictions on mobility, etc.
    Tip: You may add pictures and hyperlinks to your ad if appropriate by clicking the icons in the menu above the text space.
  3. You must select a category for the ad.  If you want to use subcategories (which is strongly recommended), click on the green arrows or small plus signe to the left of the category titles and the sub-categories will appear. You can assign at most 3 categories to any one service ad.
  4. Mark any times you are available in the Availability section.
  5. Review or change the Expiration Date for the add.  The default is 3 months after the service ad is created. You can choose an earlier or later expiration date.
  6. Click the Preview button (lower right) to see how your ad will appear.
  7. If you are satisfied, scroll down and click Save. Otherwise, scroll down and edit the fields, Preview again, or Save once you have made your changes.
Your have now established a potential exchange in the system! You don’t need to check back to look for responses. When someone responds to your ad, the system will automatically send you an email with a link directly to their response.
 
Note: All ads are set by default to expire 3 months from when you create them, but you can also change that date any time, either when you create teh ad or after your create it.  How to reinstate an expired service ad.

 

Viewing your own offers and requests

A member can click on the tab  "MY ACCOUNT" and to see a page that displays (at the bottom) a list of your offers and requests. If the you chose to list the offer or request in more than one category, the offer or request will be shown once for each category that is chosen. This will help you to track the categories you have chosen for each of your offers or requests.

Edit Your Offers or Requests (Service Ads)

You can edit your Offers or Requests at any time following these instructions:

  1. Locate your offer or request in one of two ways
    Option (1) - Go to your profile by clicking on My Account and find the offer or request you want to edit in the right-hand column of your profile
    Option (2) - See a list of your offers and requests by hovering over My Account and clicking on My Services.
  2. Click on the title of the ad you would like to edit
  3. The ad will appear in View mode. Click on Edit (to the right of View)
  4. Make whatever changes you want to the ad, the same way you would while creating an ad.
  5. Preview the ad if you like (optional) and then click the Save
  6. Delete the ad if you want to stop the ad.

Note: Expired ads can be reactivated at any time by simplying resaving an expired ad with a new expiration date.

Step-by-step instructions for adding images.

Finding and Reactivating Expired Offers and Requests

Offers and Requests you have created in Community Weaver are automatically given an expiration date of 3 months from the day it is created.  When they expire, they are removed from pulic view. They are not deleted.

You can change the expiration date at any time, including as you create it, after it has been posted or after it has expired.  Just go to the ad and edit the "Expiration date".

If the ad has expired, use either the email expiration notification (see section 1 below) or find and reactivate the expired ad (see section 2 below).

  1. On the day that your service ad expires, you will receive an automatic email notification with a link to that ad. Click on that link. If you are not logged in you will be presented with an "Access Denied" error message and the login page. Log in and you will see the expired add.
    • Click on "Edit";
    • Scroll down to the bottom of the page;
    • Enter a future date in the "Expiration date" box;
    • Save the page;
    • The service ad will immediately become active.
  2. Hover your mouse pointer over My Account and click on My Services and find Expired Service Ads at the bottom of your list of ads.
    • Click on the expired to open it;
    • Click on "Edit";
    • Scroll down to the bottom of the page;
    • Enter a future date in the "Expiration date" box;
    • Save the page;
    • The service ad will immediately becom active.

View recent offers and requests from newest to oldest with RSS

RSS enables you to view recent service ads in the order of creation or change (instead of by category). 

Your time bank coordinator can also configure your time bank to make this even easier.  If that has not yet been done for your time bank, you can do the following yourself:

Using any web browser:

  • For requests, enter <yourtimebankname>timebanks.org/all_requests/rss.xml in your web browser's address area, where <yourtimebankname> is the short name of your time bank, e.g. northeast.
  • For offers, enter <yourtimebankname>timebanks.org/all_offers/rss.xml in your web browser's address area, where <yourtimebankname> is the short name of your time bank, e.g. northeast.

Using the Firefox web browser:

  1. Log into your time bank and hover the mouse over the "GIVE & RECEIVE" tab.  The first three options are View All Requests, View All Offers, and View All Service Ads (which is all requests and offers combined).
  2. Click on View All Offers, scroll to the bottom of the page, and click on the RSS icon Syndicate content.  When the Subscribe with Live Bookmark window pops up, save the RSS feed as a bookmark.
  3. Open that new bookmark and you’ll see the latest offers--approximately newest to oldest.  When you click on an ad, the details will appear in Community Weaver (if you are logged in).
  4. Repeat the above steps for View All Requests or View All Service Ads if you'd like to see them as well.

Using the Internet Explorer web browser:

  1. Log into your time bank and hover the mouse over the "GIVE & RECEIVE" tab.  The first three options are View All Requests, View All Offers, and View All Service Ads (which is all requests and offers combined).
  2. Click on View All Offers, scroll to the bottom of the page, and click on the RSS icon Syndicate content. The most recent ads will appear in date order.  You can change the sort order or view specific categories.
  3. Repeat the above steps for View All Requests or View All Service Ads if you'd like to see them as well.

Using the Google Chrome web browser:

  1. Log into your time bank and hover the mouse over the "GIVE & RECEIVE" tab.  The first three options are View All Requests, View All Offers, and View All Service Ads (which is all requests and offers combined).
  2. Click on View All Offers, scroll to the bottom of the page, and click on the RSS icon Syndicate content.  Chrome will then prompt you to save the RSS feed in an extension. It will give you the option of which extension you would like to use, and also let you install the extension.
  3. While logged into your time bank, you will see the extension button on the right side of the address bar. Click the extension to view the RSS. It should self-update.
  4. Repeat the above steps for View All Requests or View All Service Ads if you'd like to see them as well.

Using the Safari web browser:

  1. Log into your time bank and hover the mouse over the "GIVE & RECEIVE" tab.  The first three options are View All Requests, View All Offers, and View All Service Ads (which is all requests and offers combined).
  2. Click on View All Offers, scroll to the bottom of the page, and click on the RSS icon Syndicate content.  Safari will automatically download the feed and install it in your default RSS reader. On OS X, the default RSS client is Mail. You can also use any RSS application that you choose. If you are unsure which applications are available, there is a good roundup here.
  3. You can then use your chosen application to view the RSS feed.
  4. Repeat the above steps for View All Requests or View All Service Ads if you'd like to see them as well.

More information is available about finding offers and requests.

 

Add images to your ads

Go to Add Images

HOURS / EXCHANGES

See Your Exchange History and Balance of Hours

You can see your balance of hours and all of the exchanges you have recorded with other members of your TimeBank from two different places in Community Weaver:

  1. First, find your TimeBank and log in, then you can either:
  2. Either:
    Option (1) - Hover over My Account in the menu and click on My Hours.
    Option (2) - Click on the My Account tab in the menu and scroll to the bottom of your user profile.
  3. Your Account Balance shows your net total from hours you have earned and spent.  Each row represents a different transaction, and the title of that transaction is under Service Performed.  Hours Spent are in red in the column furthest to the right and hours Earned are in the column to the left.
  4. You may click on any of the Service Performed titles to see the exchange certificate, which includes the date, exchange participants, and a certificate number.
  5. You can click on CSV in the bottom left-hand corner to download a spreadsheet of your exchange history.
Note: Coordinators of your TimeBank can see your exchange history and account balance, but other members cannot.  Be sure you know what information other members can and can't see about you.

 

Record an Exchange

When you have completed an exchange with another member of your time bank, you’ll want to record hours for it.  There are two ways to record an exchange on Community Weaver:

Find your TimeBank and log in, then:
 
1. For an exchange related to an open offer or request:
  1. Find the offer or request related to your exchange.
  2. Click on the ad and then click on Record Hours for this Listing under Action Links on the right.
  3. Enter the Number of Hours.  For a fraction of an hour, click on the triangle.
  4. Click on the Record an Exchange button.
 
2. For any other exchange:
  1. Hover over the Give & Receive tab in the menu. A drop down menu will appear.  Click on Record an Exchange.
  2. Select a service category (subcategories can be accessed by clicking a plus sign).
  3. Enter the Date Service Performed.  (To change the date, click on it.  To change the year, click on the triangle to the right of the year.  To change the month, click on the triangle to the right of the month.  To change the day of the month, click on the calendar day.)
  4. Enter the Recipient and  Provider of Service.  (To enter the name, type the first few letters and a list will appear.  Select the name from the list.  If you have performed the service, you are the provider.)
  5. Enter the  Description of Service.
  6. Enter the Number of Hours.  For a fraction of an hour, click on the triangle.
  7. Click on the Record an Exchange button. 

After you record the exchange:

  1. Hours will be subtracted from the account of the person who received the service and added to the account of the person who performed the service.
  2. The other member will receive an email notifying them that the exchange was recorded.  You will not.
  3. You can view your exchange history at any time.

Deleting an Exchange of Hours

Go to Tab "My account / My Hours"

 

Click on the service you want to delete in the column "Service performed"

Click on "EDIT" (at top of page)

Change the "State" from finished to pending by clicking on "pending" (at bottom of the page).

Click on "SAVE" (at the bottom of the page).

Click on "Erase" (at the bottom of the page).

Confirm by clicking on "DELETE"

Editing an Existing Exchange of Hours

To edit an existing exchange of hours as a member:

  1. Go to Tab "My account / My Hours"
  2. Click on the service you want to edit in the column "Service performed"
  3. You will see the Exchange Certificate number and the description of the hours exchanged
  4. Click on "Change" at the bottom of the page.  (Do not use "Edit" at the top of the page).
  5. Edit the members participating in the exchange, the amont of hours or the category of the exchange.
  6. Click on "Save" at the bottom of the page.

Communication

Write to Other TimeBank Members

You can also send messages to other members through Community Weaver and receive notification of these messages in your email.

  1. First, you'll want to find your TimeBank and log in.
  2. To see all of your messages, reply to messages, and delete messages hover over My Account in the menu and click on My Messages.
  3. There are two ways to send another member of your TimeBank a message within Community Weaver:
    Option (1) - Find the member and click the yellow icon next to any user's name to send that member a message.  You can also go to their profile and click on Send Me a Message next to the user's profile picture.
    Option (2) - Within My Messages, you can write a new message by clicking Write New Message. In the "To:" field begin to type the member's name. The system will automatically bring up a list of members by their user name as you start typing. Choose the correct one. If you want to write to more then one person, separate the recipients with a comma and start typing the name of the next person. . You may have to wait a second or two for the system to find and show a username for you to select.
  4. The other user will receive notifications by email of the messages you send through Community Weaver. When they reply, you will also be notified by an email which will contain both their message and a link to return to Community Weaver and respond.

 

Write to your TimeBank's Coordinators

To write to your TimeBank's coordinator you can use the "Contact Us" link at the top right side of your TimeBank's web page. Click on "Contact Us" to write and send a web email. The message will be sent to all of your TimeBank's Primary Coordinators.

Privacy and Data Visibility

Privacy and Data Visibility in Community Weaver 2.x

  • Only members can see the content in Community Weaver, This includes offers and requests, announcements, events abd lists of other members.
  • All members can see each other's offers and requests, but they cannot see each other's exchanges or balance of hours.
  • All members can see a lists of other members and some information from each member's profile.
  • Member's physical  address is not visible to other members.
  • Members have an option to make their email address and/or telephone number visible or hidden to the other TimeBank members.
  • Members can see the county, neighborhood or affiliations of other members.
  • Members can contact each other by sending a message through Community Weaver.
  • Coordinators of all levels have the ability to see all members' profile information, including phone numbers, email addresses, addresses, offers and requests, exchanges, birthdays, and other profile information.
  • Coordinators of any level cannot see any member's password ever, but they can reset them for them.
  • Coordinators and Primary Coordinators can view the history of member's messages sent to each other through the site.
  • Coordinators of all levels can write Coordinator Notes about a member, which members cannot see, whether about themselves or others.  Coordinators can see Coordinator Notes created by other Coordinators.

-- based on a contribution from Samir, WRTE Coordinator (http://wrte.timebanks.org)

TimeBank YELLOW PAGES

What is the TimeBank Yellow Pages?

The TimeBank Yellow Pages is a new feature that lists all members who have skills or capabilities in the Community Weaver categories. It is not a directory of actual offers. It is a directory showing members who have the capacity, skill, ability or desire to provide a service in category in which they have listed themselves. Members in need of a service can look up a category and can see the list of members who are willing to be contacted about providing a service in that category.

For example, you may be looking for a person to drive you to an appointment. Now you can choose the the Yellow Pages category “Transportation” and will quickly see a list of all members who have offered transportation services. Or you may be looking for someone to help install a shelf. Look in the Yellow Pages category “Carpentry / Construction” for all members who have any sort of carpentry skills. Of course, you can still look through individual offers if you are looking for a more specific skills or services that a member has posted.

You can access the Yellow Pages by going to View TimeBank Yellow Pages which is a new sub-tab under the Give & Receive tab. The display will show every member who has chosen a category, listed by category. In addition to this online view, you can also print the entire the Yellow Pages directory for use offline.

To learn more about using the Yellow Pages, see:

Recent Yellow Pages Listings  (on the home page)

View TimeBank Yellow Pages

Find Members who are in the Yellow Pages Directory

My Yellow Page Listing

Setting Categories in your TimeBank Yellow Page Listing

Removing Categories from your Yellow Page Listing

Recent Yellow Pages Listings

On your TimeBank's home page you will see a box (on the lower left side of the home page) which reports activity in the Yellow Pages. It will show the 10 most recent categories of the Yellow Pages that had members added (updated) to that category. It will also show the number of updates done on that day. An updated listing for a category happens when a member adds a check-mark to a new category in their own Yellow Pages Listing or when an offer edited by a member ads a new category for that member to their Yellow Pages Listing. It does not show the number of offers for the categories. It will also show how long ago those 10 most recently updated categories were changed. (for example: Today, Yesterday, x days ago, etc.).

If you click on one of the categories listed, you will be taken to that category in the Yellow Pages and can see all members who have chosen that category.

 

 

View TimeBank Yellow Pages

The View TimeBank Yellow Pages display will show every member who has chosen a category, listed by category. You can limit the list displayed by choosing a specific category, neighborhood, county, city, state/province, postal code or a combination of them.

The list offers a link to contact the member and a link to their profile, where you can see their email and telephone (if they have allowed them to be visible to other members).

When viewing the Yellow Pages you can also use the button PRINT DIRECTORY, which will print the entire directory for your timebank. Please note that the printed directory could use many pages, especially if your timebank has a lot of members. You might want to use print preview before printing the Yellow Pages Directory.

 

 

Find Members who are in the Yellow Pages Directory

 

  1.  In the Yellow Pages online display, you will be able to filter the list for a combination of category, neighborhood, county, city, state/province, and/or postal code.

    • The filters for category, neighborhood and county use a drop-down list to show you the possible choices.

    • The city field filter shows the cities that contains any of the letters entered. (Typing in 'ash' will display 'Washington' and and other city with 'ash' in its name, such as Wabash.)

    • The state/province filter autofill only shows states/provinces that are currently in the supported country list for the default country configured for your timebank. (As soon as you type the first letter of the state, it will list all states that begin with that letter.)

    • The postal code filters for all that entries that begin with the numbers or characters entered. (Entering the number '25' will display all postal codes that begin with '25'.)

    • Click on 'APPLY' to activate your filter choices.

    • The filter choices are 'sticky' and will remain as you chose then even if you navigate to another page. The filter will only return to default after logout and login again. This behavior is different from all other Community Weaver pages that offer filters.

 

  1. In the Yellow Pages display, you will be able to sort the list by first name, last name, neighborhood, county, city or state/province, but not by postal code. You will not be able to sort the list by category, neighborhood or county.

  1. In the Yellow Pages display, you will be able to see picture (if available), first name, last name, category, neighborhood, county, city, state/province, postal code for each entry. The category listed will be either the top-level category or the sub-category that was chosen. The listing does not show both the top-level and the sub-category for a listing in the Yellow Pages (top-level and sub-categories are listed separately). It also does not show the member's username.

  1. When you are viewing the Yellow Pages for your timebank, placing your cursor on an entry will highlight the entry in dark blue. Clicking anywhere on that dark blue field will take you to the profile of the member of that entry.

  1. Each entry includes a link “Contact <member's first name>” that can be used to send a message to that member (in the same manner as clicking on the yellow envelope icon in other parts of Community Weaver).

  1. The Yellow Pages includes a button “PRINT DIRECTORY” to print the entire Yellow Pages. This link sends the directly directly to your printer. This print out will list the top level categories and sub-categories alphabetically, under which the members will be listed. For each member listed in a category, it will show their full name, city, state/province (as an abbreviation) and postal code as well as their email and telephone number if they have chosen to reveal them. Be aware that the printed Yellow Pages Directory can possibly use many pages. Community Weaver does not show members a preview of the directory that will be printed, but you can user your printers preview to see what will be printed. The PRINT DIRECTORY prints the entire directory. The choices for filtering the online Yellow Pages are not used for the printed version.

 

 

My Yellow Page Listing

Your own Yellow Page Listing allows you to identify the Community Weaver categories in which you have skills or capabilities and are willing to share them with others. You can choose (with a check mark) any of the Community Weaver categories or sub-categories. Additionally, if you create or edit an offer in the timebank, the categories which you choose for that offer will automatically be added to your Yellow Page Listing, if they are not already listed. You can access your own Yellow Page listing by going to My Account or by going to My TimeBank Yellow Pages Listing, which is a new tab under the My Account tab. If you have not entered any categories in your Yellow Page Listing, when you view your profile, you will be invited to check at least one category, or make an offer of services.

 

 

 

Setting Categories in your TimeBank Yellow Page Listing

  1. When viewing your own Yellow Page Listing, if you add or delete a check mark, that setting will immediately be saved. You do not have to click on a 'SAVE” button to save your choices. This is different from any other page that you can edit in Community Weaver.

  1. If you edit an offer and delete a category, it will not change the categories check-marked in your Yellow Page Listing.

  1. If you edit an offer and add a new category, it will be added to your Yellow Page Listing (if it is not already listed).

  1. If you mistakenly created a request and edit the request to change it to an offer, the categories will automatically be added to you Yellow Page Listing, if they are not already listed.

  1. If your offer expires or is deleted, it will not change the categories check marked for you. To remove a top level category or a sub-category you will need to go your own Yellow Page Listing and remove the check mark(s).

  1. If you reactivate an expired offer, it will not change the categories check marked for you.

  1. You can choose a top level category without choosing any of the corresponding sub-categories.

  1. If you choose a sub-category in the Yellow Pages, then you will automatically be listed for the corresponding top level category as well as the sub-category. You cannot be listed for a sub-category and not the corresponding top level category. This is the case for manual entries in your Yellow Pages Listing as well as for automatic listings when you create a new offer.

  1. When the Yellow Pages is first installed in a Community Weaver timebank it will find each of your offers and it will record the categories of those offers in your Yellow Page Listing.

Removing Categories from your Yellow Page Listing

You can remove a category from your Yellow Page Listing at any time. Go to your Yellow Page Listing and remove the corresponding check mark. Removing a category from an offer will not remove it from your Yellow Page Listing.

 

Coordinator Manual - CW version 2

As a new Coordinator, you’ve just taken a big step toward helping your community become stronger, more self-reliant and closely-knit. 

This is the coordinator's manual for the standard Community Weaver version 2.3

If this is your first time to this Guide, we recommend you watch a short video introducing you to Community Weaver 2  Afterwards, if you want step-by-step instructions for using any of the sites features, this Guide then walks you through everything you need to know.  

In reading through this manual, you’ll become familiar with activating and deactivating members, editing member’s profiles, ads and transactions as necessary to ensure productive experiences, and running a variety of reports to quantify the activity in your TimeBank. All the functions described in this manual are performed by a Coordinator, and are not available to regular members.  See the Member Help Guide for step-by-step instructions geared towards the sites main functions.

If you ever have questions or ideas for improving Community Weaver, we hope you'll visit our uservoice forum and let us know.

Did you know that you can also make more significant modifications to your TimeBank through several advanced development and customization options?

If you need further assistance, please come to our Support Scction.  If you are comfortable with technology and helping others, we also invite you to join our volunteer TimeBanks Technical Support Team to help other TimeBank Coordinators with their questions and special needs.
 
Enjoy your experience with Community Weaver, and best of luck to you in your endeavor!
 
We are looking for your suggestions to improve this manual. Please submit your contributions at CW Coordinator Manual Forum.  Please note that you will need to login to this Actio Hub to add comments.

What's new in Community Weaver

Changes and improvements to Community Weaver.

On September 13/14, 2012  Community Weaver 2.0 was updated to version 2.1.

What's new in Community Weaver 2.1 (for coordinators)

On September 13/14, 2012 Community Weaver 2.0 was updated to version 2.1.

A number of security updates were implemented. They did not create any changes in the look and feel of Community Weaver for members. 

Featurization was implemented to allow coordinators to have more and easier choices for switching new features on or off.

On January 25, 2013 the CW 2.1 feautures were finally rolled out to all. Coordinators have the oportunity to choose which of the features they want to implement. See the documentation.

On February 7, 2013 we rolled out a new spam account prevention feature. This feautre has been installed and enabled on all Community Weawer sites.

 

 

What's new in Community Weaver 2.0 (for coordinators)

Welcome to Community Weaver 2.0!  TimeBanks USA has created a new online help guide to help you make this transition.  First, there are some new features we are excited to introduce you to in Community Weaver 2.0 (note: there is another version of this page designed for your members).

Open Source

The most exciting thing about Community Weaver that makes it fundamentally different from Community Weaver 1.0 is that it is open source.  It is built on the open source platform drupal and combines modules created by many others, plus a few more created by TimeBanks USA, and all of that source code is available for anyone to see and use.  

Another benefit of the design of Community Weaver 2.0 is that, unlike Community Weaver 1.0, each TimeBank is now its own site with its own domain and database.  This means that you can make small or quite extensive changes to your own site without affecting others.  

It took more than a year of work and significant investment of time and money by many people to create this tool for you.  We hope you'll enjoy:

New Features

  1. Expiration Dates - All service ads (offers and requests) are automatically set to expire in 3 months from the day they are created in Community Weaver 2.0.  This date can be changed at any time by the member or a coordinator. 
  2. Locations - User's locations are displayed on a Google Map on the user's profile in Community Weaver 2.0.
  3. Transactions between Multiple Members - Transactions can be recorded between two users or between one user and several other users in Community Weaver 2.0.
  4. Users can sign up for multiple different Community Weaver site with the same email address.  They can still only have one email address registered with any given TimeBank.
  5. Coordinators can change the layout and theme of their own Community Weaver sites from the Control Panel.  They can also add new pages and other site content from the Control Panel.  Sites can be customized even more by experienced Drupal developers.  Developers who want to work on your site need to request Site Admin access.  Geek Gene also offers several customization packages to help you customize your own site.
  6. Community Weaver 2.0 has a number of new ways to send broadcast emails to all members.  You can send very tailored mass emails directly from your Control Panel based on specific search criteria such as what neighborhood members live in.  Check them out.

Changes from Community Weaver 2.0

  1. You may be accustomed to finding members through the Community Weaver 1.0 Member Directory or Member Search.  You can still find members by any of the search criteria you used in Community Weaver 1.0 in Community Weaver 2.0, but you may need to accustom yourself with how to perform these searches in Community Weaver 2.0.  The Member Roster in Community Weaver 2.0 automatically sorts by most recent members, not an "A-Z" directory.  You can still quickly find any member by their name, username, or email address.  See Search and Find Members.

    * Where is the "Member Directory" (or "Advanced Member Searches") - To find members based on their name, username, email addresses, neighborhood, affiliationlocation, user permission levels, birthdays, or other profile information, go to the Control Panel and click on Admin Member Rosters & Reports (RSS & CSV) under Members in the right-hand column to search for members based on any of these critera or more.

    How do I make a "Contact List Report" - To create a report of contact information for all of your members, go to the Control Panel and click on Admin Member Rosters & Reports (RSS & CSV) under Members in the right-hand column.  Filter your search if needed, and click on the CSV icon in the bottom left-hand corner of the page.  This will produce a spreadsheet of user information including contact information.

  2. There are three different levels of Coordinators in Community Weaver 2.0 - Primary Coordinators, Coordinators, and Assistant Coordinators.  Assistant Coordinator is a new type of Coordinator permission level in Community Weaver 2.0 who is able to see but not edit more private information about members (contact information, exchange history, coordinator notes, etc.) and does not have the ability to edit aspects of your site itself.  You are allowed to have as many of each of you like.  

    Note: Only the Primary Coordinator from Community Weaver 1.0 will be automatically imported into Community Weaver 2.0 as the site's Primary Coordinator.  To be safe, all other Coordinators are only imported as Assistant Coordinators.  Primary Coordinator must upgrade them to higher permission, if you prefer.

  3. "Alerts" means something new in Community Weaver 2.0, different than what it did in Community Weaver 1.0.  Alerts and Announcements add information to the home page of your Community Weaver site, and neither generates emails to members of your TimeBank.  Use the broadcast email tool to send mass emails to members.
     
  4. Members must have email addreses in Community Weaver 2.0.  Members without email address were imported into Community Weaver 2.0 with fake email addresses using this convention: offline_[username]_[userID]@timebanks.org.  Nothing will happen if you send emails to these email addresses.

After Your Site Launches

Please note that the Primary Coordinator of your TimeBank should configure the following things about your new Community Weaver site as soon as you can after it launches:

  1. Upgrade any Additional Coordinators to Coordinators or Primary Coordinators, if you would like for any of them to be able to see the Control Panel.  See #2 above to understand why you must do this.
  2. Ask members to update their birthdays on their user profiles.  These were not imported from Community Weaver 1.0 (sorry, long story...).
  3. In order for service ads and exchange expiration dates to function properly, you should Configure your Time Zone Settings.
  4. Edit your homepage, footer, mission, and logo.  The html for each of these was imported from you Community Weaver 1.0 site but the layout and styling of Community Weaver 2.0 is different than 1.0, so it may not look quite right here and you probably want to adjust it.
  5. Let us know your ideas for improving Community Weaver in future releases.

COORDINATORS - Responsibilities, Activities and Permissions

The Responsibility of a Coordinator

Becoming a Coordinator for a TimeBank means you have a vision of how people in your community can work together in a better way

A sample of the tasks you’ll perform in this role include helping new participants get themselves started with Community Weaver, alerting your group to specific needs of individual members, monitoring activities as necessary, and keeping your site content fresh as members come and go.  As a Coordinator, you have some special tools that members don't have.  You have the ability to:

Keep in mind that different coordinators have different levels of access to these features in the site.

Coordinator Permission Levels Explained

Each TimeBank can have as many Primary Coordinators, Coordinators, and Assistant Coordinators as they like. Those roles can be given to multiple members of the timebank. (Which means that the term "Primary" Coordinator is probably a misnomer.)

NOTE: A coordinator can only assign the role he/she has, or also a "lower" role. 

IMPORTANT: Be sure that at least one person always has the role of Primary Coordinator. If you are the only Primary Coordinator in your CW, and you want to leave that role, then you must FIRST assign another person to the role of Primry Coordinator BEFORE you remove that role from your account.

In other words, if only one person has the role of Primary Coordinator and he/she either deletes that role of that account is deleted, then the TImebank will have no Primary Coordinator and no other coordiantor will be able to grant that role.

 

Each can do different things, according to this list:

TB Assistant Coordinators
 
Assistant Coordinators are able to see more information about users in order to help facilitate exchanges for them.  Assistant Coordinators can:
  • See all other user's private contact information (phone number, address, and email address) 
  • See all other user's exchanges and account balance
  • Post service ads for other people
  • Record exchanges for other people
  • See and Edit Coordinator-Only Options (including seeing and editing Coordinator Notes, activating or deactivating Guardian Angel Mode, and Setting Broadcast Email Subscription Options)

However, Assistant Coordinators cannot:

  • See the Control Panel
  • Edit user profiles
  • See messages between users
TB Coordinators
 
Coordinators can do everything an Assistant Coordinator can do, and they can also:

However, Coordinators cannot edit some things about the layout and content of the site, such as the theme, quicklinks, neighborhoods, counties, and affiliations.

TB Primary Coordinator
 
Primary Coordinators can do everything a Coordinator can do, but also can:

Assigning Coordinator Roles

There are three coordinator roles. Any member who also has a coordinator role can assign that same role to any other member.

Each TimeBank can have as many Primary Coordinators, Coordinators, and Assistant Coordinators as they like. Those roles can be given to multiple members of the timebank. (Which means that the term "Primary" Coordinator is probably a misnomer.)  For details about the roles, see: Coordinator Permission Levels Explained.

Please note: A coordinator can only assign the role he/she has, or also a "lower" role.

IMPORTANT NOTE:  At least one person need to have the 'TB Primary Coordinator' role. If there is only one Primary Coordinator in your timebank and that person wants to pass that role on to another member, they should assign that role to the other member before they delete that role from their own profile.

Change Primary Coordinator's username

A Primary Coordinator cannot change his/her own username, but a Primary Coordinator can change the username of another Primary Coordinator.

Therefore, is a Primary Coordinator wants to have his/her "username" change they have to ask another Primary Coordinator to do it for them. If there is currently only one account that has the role of Primary coordinator, assign the role of Primary Coordinator to another member or create a temporary second Primary Coordinator account to do the job.

Please note:

  • In each Timebank any number of members can be given the role Primary Coordinator simultaneously.
  • Since a Primary Coordinator can only give someone else that role if they have it themselves, be sure that always at least one member has the role of Primary Coordinator.
  • It is good practice to have two members with the Primary Coordinator role to help in case one person deleted their own Primary Coordinator permissions.

 

TimeBank's Representative to TBUSA

Each TimeBenk that affiliates itself with TBUSA is required to have one person as its representative to TBUSA.

The TimeBank's Representative:

  • is the person who has signed the Affiliation Agreement with TimeBanks USA.
  • is responsible for his/her TimeBanks relationship to TBUSA.
  • has a personal account in TBUSA's  Action Hub, which is linked to their TimeBank.
  • is responsible to keep her/his timebank information in the Directory of Timebanks up-to-date.
  • is reponsible to pay all required fees for their TimeBank.

The current TBUSA affiliate agreement is now the Community Weaver Licensee Agreement.

If a TimeBank wants to change its representative to TBUSA, please go to "Change or Confirm your TimeBank's Representative"

 

MEMBERS

Member's accounts

Each TimeBank member will have his/her own account in your Community Weaver TimeBank.  Either the account's "username" or the email address for that account can be used, together with the password, to login to the member's account.  'Usernames' and email addresses are unique in each timebank. 

  • Each username exists only once in each timebank.
  • Email addresses can used only once in each timebank unless the feature "Multiple Email Addresses Allowed" is enabled and activated.
  • An account must be given the role "Member" in order to see and use Community Weaver features.
  • To prevent an account from accessing member features, remove the role (unclick) "Member" in their profile.

 

Search and Find Members

There are several ways to find a member on Community Weaver.

From the Give & Receive Menu

  1. All members can search for members by finding and clicking View All Members under the Give & Recieve menu.  
  2. (Optional) Selected a neighborhood or affiliation to sort by these criteria.
  3. Type in the any part of a member's Full Name.
  4. Click on Apply.
  5. Click on the user in the list to view their full profile.

From Any Page

  1. Locate the Search Field in the top right-hand corner of your site from any page.  
  2. Type in the any part of a member's Full NameUsername, or Email Address and click Search.
  3. Click on the username in the search results to view the profile of the member.

From the Coordinator Control Panel

  1. Click on Admin Member Rosters & Reports (RSS & CSV) under the Members section on the top-right hand side.  Note: this is an expanded version of the Member Roster that all members can access from the Give & Receive menu.
  2. (Optional) Selected a neighborhood or affiliation to sort by these criteria.
  3. Type in the any part of a member's Full Name OR any part of a member's Username or Email Note: If you do not find the user after the first try, start typing the username or email address of the member slowly in the search bar.  The username or email address of the user may appear in the autocomplete options beneath the search bar.  Simply click on the autocomplete options to select it. 
  4. Click Apply.
  5. Click on the user in the list to view their full profile.
    Note: You can also find members according to a variety of other searches available from this page, including upcoming birthdays, languages spoken, and group project or driving preferences.

Add New Members

There are two ways to create a new account for a prospective member.

  1. Anyone can go to the timebank's home page and create a new account. If the prospective member creates their own new account they immediately can enter a password of their own choosing and will automatically receive a notification to confirm that their email address is correct and valid. The prospective member will also automatically be requested to agree to the Terms of Use for your timebank. For the details see: "Create new account". 
  2. A 'TB Coordinator' or 'TB Primary Coordinator' can create a new account for a prospective member from the Control Panel. If  a coordinator creates the account, the prospective member does not know the password entered by the coordinator. The prospective member will not be asked to agree, nor will they be shown the timebank's 'Terms of Use'. The prospective member will also not be automatically sent a email verification request. See the details below.

To minimize a coordinators work load it is best to ask all prospective members to create their own account, as mentioned in item 1 above.

For coordinators adding a new member:

  1. From the Control Panel click on Add a New Member, under the Add New Content section in the top left-hand side. 
  2. Fill in the information accordingly. Certain information is required for each account.
  3. If you want to immediately give that person membership access, check "Member" under Roles. Otherwise, do not assign a role.
  4. If you want the member to receive a notification about the new account, check mark "Notify user of new account" uder Roles.
  5. Click on Create New Account.

Note: All users must have email addresses in Community Weaver 2.0.  If you need to add a member without an email address, you'll need to create an email address or use a false one for that user.

Approving New Members

When someone registers to join your time, bank an email with their account details will be sent to the coordinators.

You will will need to approve your membership before you will be able to see other members, post ads, or exchange services.

Everyone who requests a new account will be sent a notification email with a request to click on a link to validate their email address.  Until they validate their email, they will be listed as "Awaiting Email Confirmation." After they validate their email they will be listed under "Email Address Confirmed."

Please note that, for example, if the notification email lands in their spam folder and they do not notice it, then all future email from Community Weaver could easily also end up in their spam folder. Therefore it is important to be sure that they actually can receive email from Community Weaver. Best practice is to only approve new members AFTER they have confirmed their email.

Coordinators and Primary Coordinators can approve new members from the Control Panel under Users Awaiting Approval of their Membership on the right-hand side.

  1. Check the name of the user whose membership you would like to approve.
  2. Click "Approve Selected Users"
  3. Click "Confirm"

This will give the applicant the membership access in your Timebank. They will then will be able to see other members, post ads, or exchange services.

You can always change permission levels of a user once they have been approved.

Deleting a new account in the list "Users Awaiting Approval of their Membership"

If someone has created a new account they will be listed in a box in the Control Panel called "Users Awaiting Approval of their Membership". 

If you want to delete one of these accounts:

  1. Clik on the username to open up the account of that user (not yet member).
  2. Click on "Edit User Account"
  3. Scroll to the bottom of the page
  4. Click on "DELETE"
  5. You will be asked to confirm the delete action
  6. Click on "DELETE" again

That account will be deleted.

 

Edit Member Profiles

Coordinators and Primary Coordinators can edit user profiles.  Consult the following list to find out where you need to go:
  1. Search and find any user and go to their profile
  2. Click on Edit User Account in the left-hand column, under the user's contact information, to edit:
    * Username
    * Password **
    * Roles / Permissions (Note: you can by going to Edit these Roles / Permissions of Multple Users from the Control Panel, right-side under Members)
    * Block the member
    * Minimum or Maximum Hour Limits
    * Photo:  The image you upload can be of type GIF, PNG or JPEG.  Other image types such as TIFF and RAW will not work.  Note: After you upload a new photo you must refresh the web browser (Control-R or Command-R) for the new image to appear.
    * Location
    * Email settings (Don't bother checking the box in Contact settings--this function is not used.)
  3. Click on Edit Coordinator-Only Options in the top right-hand column to edit:
    * Guardian Angel Mode Settings
    * Coordinator Notes
    * Broadcast email subscriptions
  4. Click on Edit Profile Details in the left-hand column, under Availability, to edit:
    * First and Last Name
    * Neighborhood and Affiliations
    * Group Project and Community Driving preferences
    * Living Situation
    * Transportation
    * Languages
    * Birthday
    * Description
    * Availability
    * Personal Links
  5. Be sure you click Save to record your changes.

** Note Coordinators and Primary Coordinators cannot see user passwords, but they can reset them for users.

Edit Member Roles / Permissions

To change the permission level of any user:

  1. Search and find any user and go to their profile
  2. Click on Edit User Account in the left-hand column
  3. Beneath Roles, check/uncheck the boxes for Member, TB Assistant Coordinator, TB Coordinator, or TB Primary Coordinator.
    • To access the member's features in CW, a user account must have the "Member" role assigned to it. Coordinators who are not assigned the "Member" role cannot access member features in CW.
    • To remove members access, uncheck the "Member" role in the profile.
    • You do not have to check every coordinator permission level, only the highest coordinator level you want the person to have.
  4. Scroll down to the bottom of the page and click the Save button (lower left) to save the changes
You can only change the permission level of someone with the same or a lower permission level than you.  e.g. only a Primary Coordinator can make another member a Primary Coordinator.
 
 
You can also change the permission levels of several users at once in Edit Roles/Permissions of Multiple Users, under the Members section in the top right-hand column of the control panel.
 

Blocking (Deactivating) Members

Coordinators and Primary Coordinators can block (deactive) members.  Blocked members cannot sign in and they will not appear on member lists.  It is recommended that you do not delete that members with recorded exchanges. It is better to block them.

  1. Search and find any member and go to their profile.
  2. Click on Edit User Account on the left-hand column of their profile.
  3. Change status from "Active" to "Blocked."
  • If the member was already blocked, you'll get a message saying that they can't be unblocked again--that's OK.  Note that the totals of service ads by category will not automatically be reduced when the ads are unpublished.
  • Members can be deleted, but this is not recommended because their past exchanges, which involved other users, will be reassigned to Anonymous.  Block them instead.
  • IMPORTANT: The content (offers, requests, messages, comments, etc) of blocked member will still be visible. To prevent blocked member's content from being visible, it needs to be unpublished.

To unpublish all content of a blocked user go to: Un-Publish Blocked Member's Service Ads

Un-Publish Blocked Member's Content (service ads, exchanges, messages, etc.)

To unpublish all content (offers, requests, messages, comments, etc) of a blocked user:

  1. In the Control Panel, goto Edit Roles / Permissions of Multple Users. 
  2. Search for members with status blocked.
  3. Choose the members to have their content unpublished.
  4. Use the "Update option" Block, ban, and unpublish all content by the selected users, including all of their service ads, exchanges, mesages, etc.

Find all accounts with a role

If you go to Control Panel link 'Edit Roles/Permissions of Multiple Users' you will be able to search for all accounts with a certain role or set of permissions.

  1. Go to "Control Panel."
  2. Go to the section "Members."
  3. Click on "Edit Roles/Permissions of Multiple Users."
  4. Under "Show only users where" click on "role is."
  5. Choose the role from the pull down list.
  6. Click on "FILTER."

You will see a list of accounts with the role which was selected.

To redo the search with another role, first click on "UNDO" and repeat the steps 4,5, and 6 above.

You can also use the "Update options" to change, add or delete that role from all accounts chosen. In the same manner, you can delete, block, or unpublish individual or multiple accounts. Deleted account CAN NOT be restored. 

The "Update option" is very powerful.  Only use the options that you understand.

 

 

Make Changes to Multiple Member Accounts

PLEASE use this tool thoughtfully and carefully. It can quickly make changes that can be very difficut or impossible to un-do.

If you go to Control Panel link 'Edit Roles/Permissions of Multiple Users' you will be able to search for all accounts with a certain role or permission.

Using the 'Update options" you will also be able to change, add or delete that role from all accounts chosen. In the same manner, you can delete, or block & unpublish individual or multiple accounts. Deleted account CAN NOT be restored.  The 'Update option" is very powerful. Only use the options that you understand

 

Related topic:  UnPublish a Blocked Members Content (service ads, exchanges and messages)

COMMUNICATION

Your Timebank's EMAIL address

The default email address for your TimeBank is  <shortname>@community.timebanks.org. This will become the "From:" address for emails and notifications sent from your TimeBank. For example if your TimeBank is  sandbox.timebanks.org  the default email address of your TimeBank is sandbox@community.timebanks.org.

Replies that come to sandbox@community.timebanks.org will be sent to all "TB Primary Coordinators of your TimeBank. See more details at: Emails to the primary coordinators

 

VERY IMPORTANT:

All email sent from your Community Weaver will be sent from the email server community.timebanks.org. One criteria that spam filters use to identify spam mail is when the "From:" address of the email uses a domain that is different from the domain of the email server sending that email. For this reason it is important to use an email address for your TimeBank that has the domain "community.timebanks.org".

To improve the speed and security of mail sent by CW, all outgoing mail from CW is required to use the domain "timebanks.org" Configuring a "From:" email address that is not using "timebanks.org" will prevent CW mail server from sending the message.

Please note that the recipients of <shortname>@community.timebanks.org is updated / refreshed once every 24 hours, so if a primary coordinator changes his or her email address in your Timebank, then it will take up to 24 hours before it is updated in the primary coordinators email list. This means that the primary coordinator who changed an email address will not receive from that list until the list is updated.

To change the email address of your TimeBank:

  1. Go to Control Panel
  2. Go to the section  Customize Your TimeBank
  3. Click on Edit Web Site Information
  4. Edit the field E-mail address

Emailing all coordinators

Any of the coordinators of a CW Timebank can send an email to all other coordinators of their own timebank by sending an email to  the address  <shortname>-coordinators@community.timebanks.org. Only coordinators of your Timebank have the permissions to use this email address.

For example if your timebank is  sandbox.timebanks.org  you can send an email to sandbox-coordinators@community.timebanks.org and all of the coordinators in sandbox.timebanks.org will receive a copy of the email at the email address listed in their accounts in the Timebank.

Please note that the recipients of <shortname>-coordinators@community.timebanks.org is updated / refreshed once every 24 hours, so if a coordinator changes his or her email address in your Timebank, then it will take up to 24 hours before it is updated in the coordinators email. This means that the coordinator who changed an email address will not receive from that list nor will they be able to send to that list until the list is updated.

Emails to the primary coordinators

Anybody can send an email to all of the primary coordinators of a timebank by sending an email to the address  <shortname>@community.timebanks.org.

For example if your timebank is  sandbox.timebanks.org  then anyone can send an email to sandbox@community.timebanks.org and it will be forwarded to all of the primary coordinators in sandbox.timebanks.org. Each primary coordinators will receive a copy of the email which will be sent to the email address listed in their accounts in that Timebank.

Please note that the recipients of <shortname>@community.timebanks.org is updated / refreshed once every 24 hours. If a primary coordinator is removed from that role, then it will take up to 24 hours before it is updated in the primary coordinators forwarding list. If a Timebank member is given the Primary Coordinator role, his/her email will be added to the forwarding list immediately.

 

 

Manage the "Contact Us" Form

To change the text of the Contact Form, Primary Coordinators

  1. Go to Control Panel
  2. click on Manage Contact Form under Customize Your TimeBank
  3. Edit existing or add new contact forms

The default "Contact Us" form automatically sends an emails to all Primary Coordinators. The default address for the contact form is  <shortname>.timebanks.org  (where <shortname> is your Timebank's short name). This email address is an alias that forwards email to the email addresses of your primary coordinators. Once every 24 hours the email addresses of your primary coordinators are updated in the alias's data.

You can set up several contact forms for different purposes (categories) and you can also set different recipient email addresses for each of the categories.

 

 

Send Broadcast Emails

Coordinators and Primary Coordinators can send broadcast emails to specific groups of members based on search criteria:

  1. Go to Send Broadcast Email from the Control Panel (under Members, top-right column)
  2. The default setting is for the mail to be sent to "Any" which means everyone. (Any means all accounts including those awaiting email confirmation, those with with no role, members, and all coordinators). You may narrow the list of recipients by choosing members that have certain User Roles (for example ro send to  "Members"), or belong to certain Affiliations, Neighborhoods.  Select your criteria and click Apply.
  3. Select members from the list at the bottom of the screen who you would like to receive your mass email.  
    Notes:
    • If you want to select all of the members in your search list, click on the check-box in the top- left-hand corner just above the list  "Select All [#] Members in this View."
    • If you click on members on one page and then view other pages, the system will remember members you have checked on those other pages.
    • If you choose to send across "all pages," then want to deselect some, you should do that before writing or pasting the message into the body of the mail.
       
  4. The email message body already includes the message footer but the first time you do, you'll want to set the correct address in the footer.*
  5. Copy or write your message into the message field of the email.**
  6. Click Send Mass Mail.
  7. You'll get a confirmation screen.  Click Confirm and your email will be processed for sending.  ***
  8. It will send within about three hours, depending on how busy your site is.
  9. The email will be sent from the address yourtimebankshortname@community.timebanks.org
The footer is attached to the bottom of broadcast emails as required for CANSPAM compliance.  The next time you send an email from this screen, all the text and settings will remain from the last message, including the message footer you set the last time.
 
** If you change any selections for recipients of the mass mailing, the body of the message will revert to the previous sent message. Therefore it might be best to compose your message in an external editor and then paste it into the mail mailing message field.

*** If you get an error message in a red box, it may be because the addressees include an offline member that has a "fake" or "offline" email address in their profile.

Manage Subscriptions

You can subscribe or unsubscribe members from all mailing lists by changing their Coordinator-Only Options:

  1. Search and find any user and go to their profile.
  2. Click on Edit Coordinator-Only Notes on the top-right hand side of their profile.
  3. Find Opt Out of Broadcast Email and select Receive normal broadcasts (default) or Opt out of messages
 

Guardian Angel Mode - Get Notifications about Member Activity

The Guardian Angel function allows Coordinators and Primary Coordinators to receive emails notifying them of messages and exchanges by that member.

To activate Guardian Angel Mode when creating a new member:
  1. On the Coordinator Control Panel menu, find the Add New Content section on the left hand side. 
  2. Click on Add a New Member.
  3. Fill in the information accordingly.  Be sure to check "Member" under Roles.
  4. Look for Guardian Angel Mode and check the box next to Activated.
  5. Click on Create New Account.
To activate Guardian Angel of an existing member:
  1. Search and find any user and go to their profile 
  2. On the right side of this screen, click on Edit Coordinator-Only Settings.
  3. Look for Guardian Angel Mode and check the box next to Activated.
  4. Scroll down to the very bottom of the page and click Update to save your changes.

Add an event to the calendar

1) Open a Create Event page...

  • In the address bar of your web browser enter <timebankname>.timebanks.org/node/add/event (substituting your time bank's short name for <timebankname>)  OR
  • From the coordinator's control panel click the link for Add a New Community Event.

2) Describe the event in the Create Event page...

  1. Enter the event name, the "from" date and time, and the "to" date and time.
  2. For a recurring event, click Repeat and specify the frequency, period, and end date.  The Advanced, Except, and Additional links give more options for recurring events.
  3. To allow the event to appear on your home page under Featured Events,  click Special Functions then select Featured Listing.
  4. Optionally, you can upload an image, specify the event's location, enter a detailed description, and preview the event listing.

3) Click the SAVE button to record the event in the calendar.

 

REPEAT an event.   To access the repeat function, save the event with one of the required fields EMPTY. That will force a refresh of the deiplay and will bring up the repeat function. This is a work-around to overcome a incorrect settig, which is on the fix-it list.

.

 

OFFERS and REQUESTS (Service Ads)

Create and Edit Ads - Offers or Requests - on Behalf a Member

A Coordinator can place an ad (offer or request) or record an exchange for members who are unable to do so for themselves.

Post an Ad (Offer or Request) on Behalf of a Member

  1. Hover over Give & Receive and click on Post a Service Ad.
  2. Complete all required details.
  3. Be sure you change the Author of the ad to the member for whom you are posting this ad.
  4. Preview the ad if you like (optional) and then click the Save

Edit a Member’s Ad

  1. Search and find any user and go to their profile
  2. On the member’s profile, click on the title of the ad you would like to edit
  3. The ad will appear in View mode. Click on Edit (to the right of View)
  4. Preview the ad if you like (optional) and then click the Save
  5. Delete the ad if you want to stop the Ad on Behalf of the Member

Note: Expired ads can be reactivated at any time by simplying resaving an expired ad with a new expiration date.

Step-by-step instructions for adding images.

Finding and Reactivating Expired Offers and Requests

Offers and Requests you have created in Community Weaver are automatically given an expiration date of 3 months from the day it is created.  When they expire, they are removed from pulic view. They are not deleted.

Members can reactivate their own expired adds See the instructions for members.

Coordinators can see the entire list of expired ads by going to the ControlPanel and clicking on "Expired Service Ads" and can edit each ad (entering a future expiration date) to reactivate it.

 

 

 

 

 

View recent offers and requests from newest to oldest with RSS Quick Links

Community Weaver provides access to offers and requests via the Give & Receive tab and the Control Panel tab.  You can also use RSS to view the most recent offers and requests by date changed from newest to oldest (instead of by category). 

To make it easy for your members to view offers and requests this way, you can add these quick links to the top of each page:

 

To create a link for requests:

  1. From the Community Weaver Control Panel, select Quick Links then ADD ITEM.
  2. For Path enter http://<yourtimebankname>.timebanks.org/all_requests/rss.xml where <yourtimebankname> is the short name of your time bank, e.g. northeast.
  3. For Menu link title enter Recent Requests
  4. For Description enter Recent requests by date with the newest at the top
  5. If you want this to appear at the top of the quick links, enter -30 for Weight.
  6. Click Save.

To create a link for offers:

  1. From the Community Weaver Control Panel, select Quick Links then ADD ITEM.
  2. For Path enter http://<yourtimebankname>.timebanks.org/all_offers/rss.xml where <yourtimebankname> is the short name of your time bank, e.g. northeast.
  3. For Menu link title enter Recent Offers
  4. For Description enter Recent offers by date with the newest at the top
  5. If you want this to appear at the top of the quick links, enter -30 for Weight.
  6. Click Save.

YELLOW PAGES for Coordinators

For a description of how the Yellow Pages functions, see:  TimeBank Yellow Pages in the Members Manual.

As a TB Coordinator, please read the Coordinator's Notes about Yellow Pages

 

Control Panel links for "TB Coordinators"

Download a CSV report of the TimeBank Yellow Pages

TimeBank Yellow Pages - Print Preview  (members view)

TimeBank Yellow Pages Promotional Directory - Print Preview

 

Additional configurations that can be used by  "TB Primary Coordinators"

Edit Yellow Pages Excluded Categories

Edit Offers and Requests Categories

 

 

 

Download a CSV report

At the bottom of the View TimeBank Yellow Pages display is a 'csv' link. Although members can see the csv icon, only coordinators are able to download the csv file of the Yellow Pages. It works the same as other csv reports. The yellow_pages.csv will list all of the Yellow Pages entries and is not influenced by the filter for the online display.

Excluded Categories (for Yellow Pages)

Yellow Pages Excluded Categories

It is not useful to include some categories in the directory. For example, listing members under the "Miscellaneous" category does not provide useful information for a Yellow Pages directory. The default setting excludes all "Miscellaneous" categories and sub-categories. You can edit the exclusion list:

  1. Go to the Control Panel.
  2. Go to the section Customize Your Timebank
  3. Click on Yellow Pages Excluded Categories

Notes about Yellow Pages

Important issues for Coordinators to know about:

  • It may be confusing to members that the Yellow Pages display in Community Weaver shows first the 'top-level categories' in alphabetical oder and then the 'top-level: sub-category' in alphabetical order.

  • In the printed directory it shows only top-level category or sub-category and in alphabetical order. The result is that anyone who has, for example, chosen “Home:Plumbing” will appear in the printed directory under both “Home” and “Plumbing”.

  • Currently the filter for states/provinces in the 'View Yellow Pages' display does not successfully filter for states/provinces in a country that is not the timebanks default country.

  • The link to see a print preview of the full TimeBank Yellow Pages directory, which is: <http://XXXXX.timebanks.org/yellow_pages/print?dialog=0> is available to all members but only the coordinators will be shown a link to it in the Control Panel. If you share that link with your members, then they will also be able to see a print preview in their web browser. (Of course, you need to replace the XXXXX in the URL with your timebanks shortname.)

Preview Promotional Directory

As “TB Coordinator” or “TB Primary Coordinator' you can use the link in the Control Panel,  in the section Service Ads:  

TimeBank Yellow Pages Promotional Directory - Print Preview (preview the promotional directory)

You can use the link 'Yellow Pages Promotional Directory - Print Preview' to preview the Yellow Pages promotional directory (showing only member' names and not their contact information). This link does not immediately send this directory to your printer. This will list the categories (top-level and sub-categories are listed separately) in alphabetical order and the members who chose that category. It will show the name, city and state/province (as an abbreviation), but no telephone number nor email address.

From the preview in your browser you can then print the directory.

Preview full directory (members view)

As “TB Coordinator” or “TB Primary Coordinator' you can use the link in the Control Panel,  in the section Service Ads:  

TimeBank Yellow Pages - Print Preview (for the full directory which all members can print) to see how the printed version of the View Yellow Pages is formatted. This is the preview of the full directory that members can print. This preview is online, in your browser.  From the preview in your browser you can print the directory.

The Yellow Pages directory that members can print will not show the member's email address and telephone if they have chosen to hide it from members of the TimeBank.

Please note that clicking on the 'Yellow Pages Print Preview' does not open a new tab in your browser (as Community Weaver usually does) . Closing the display of the print preview closes the Community Weaver tab in your browser. A useful work-around is to click on this link with your middle mouse button or wheel which will usually open a new browser tab with the print preview display.

 

HOURS / EXCHANGES

Editing (or Deleting) an existing exchange

Coordinators can edit or delete anyone's exchanges.

1. As coordinator, go to the user's profile and scroll down to the list of exchanges.

2. Click on the service performed to open up the exchange details. You will see the exchange description and the Exchange Certificate number.

3. At the bottom of the page you can click on either "Change" to edit it or "Erase"  to delete it.

Note: Entering zero hours is not allowed.

Note: Clicking on the "Edit" at the top of the page will also allow you to edit or delete it, but this view does not show the member's name, only their user ID number, and therefore is less useful.

Record Exchanges Among Multiple People

You can record exchanges between more than one person in Community Weaver 2.0.  To do this:

  1. Hover over the Give & Receive tab in the menu. A drop down menu will appear; click on Record an Exchange.
  2. Click on One to Many or Many to One (next to One-to-One)
  3. Enter the Description of Service.
  4. Select a Service Category (subcategories can be accessed by clicking the plus sign)
  5. Enter the Date, Members Receiving Service,  Members Receiving Hours, and Number of Hours to be given to each recipient.
  6. Click on the Generate Exchanges button.

After you record an exchange:

  1. Hours will be subtracted from the account of the person who received the service and added to the account of the person who performed the service.
  2. You and the other members will receive an email notifying them that they have been involved in an exchange.
  3. You can see your exchange history at any time.

Note: When entering the Recipient and Provider of the service, as you begin to type the username of the member, the system will automatically search for that member and will prompt you with usernames starting with those letters.  Click on one to add it to the field.

Note: you can use full hours or any increment of quarter hours.
 

REPORTS

Produce Reports Via Spreadsheet

Note that the online search criteria do not affect the .csv file data exported.  The file includes all available data, regardless of the search criteria.   You can search, sort, and extract data from the .csv file using your spreadsheet program.  The following steps use the OpenOffice.org Calc spreadsheet program to view the .csv files, but the method is similar for other spreadsheet programs such as Excel.

First Download a .csv File from the Control Panel

  1. Refer to this overview of reports.
  2. Log into Community Weaver as a coordinator and click on the Control Panel tab.
  3. Click on the link for the desired report.
  4. Scroll to the bottom and click on the CSV button.
  5. When the data export finishes, your browser's download pop-up window will appear. Save the file to your computer.

Report of Members (Sorted by User Login, City, User Email, etc. )

  1. Download the members.csv file from the control panel's Admin Member Rosters and Reports (RSS CSV) link.
  2. Open the file with your spreadsheet program.  The spreadsheet program will import it.
  3. Delete any columns you do not want in the report, then mark all the remaining data, including the header row.
  4. Eliminate blocked members:  In the menu bar click Data then Sort. Sort by column User Active ascending.  This will bring the rows with User Active = No to the top of the spreadsheet.  Delete these rows.
  5. Now sort the remaining active members into the desired order, for example by Last Name ascending and First Name ascending.
  6. Save your report.

Number of Members in My Time Bank

  1. Create the Report of Members above.
  2. Scroll down to the last member.  The number of members is the row number minus one (the column headings use one row).

Number of Hours Exchanged over a Time Period.

  1. Download the exchange_history.csv file from the control panel's Exchange History (RSS & CSV) link.
  2. Open the file with your spreadsheet program.  The spreadsheet program will import it.
  3. The file is sorted by Date Service Performed.  Delete all rows before and after the desired time period.
  4. Scroll to the last amount in column with the header named "Amount".  In the cell below the last amount we will enter a cormula that will calculate the total of hours.
  5. Put a formula like =SUM(D2:D257) into that cell, replacing 257 with the row number of the last amount.
  6. Save your report (.csv format will lose formulas so use a different format like .ods or .xls).

See also Produce Reports for Members, Offers and Requests, Exchanges, Birthdays, and more.

Produce Reports for Members, Offers and Requests, Exchanges, Birthdays, and more

Updated for CW v2.2

From the Control Panel you can quickly produce a number of built-in, standard reports.

Please note that the data export to a CSV file includes all the Timebank's data for that section of Community Weaver.  The CSV file is not created from the search results. To search, sort or limit the contents of the CSV file, you will need to use a spread sheet program (MS Excel or OpenOffice Calc) or a database program or any other program that can read and work with CSV files.

If you do not see exactly the report you would like to produce:

  • You can always export the full member roster, member balances report, member activity summary, all current offers and requests report, or exchange history into any spreadsheet program or database program and sort and/or filter the data according to your own preferences.

In the Members section, in the top right-hand colum:

  • Use the Admin Member Rosters (RSS CSV) and Reports to find members based on name or username or to see all members that belong to certain affiliations or neighborhoods.  Export your custom search to a .csv file or an rss feed by clicking the icon in the lower left-hand corner.
  • Use the Member Balances (CSV) report to see hours sent and earned by user.  Sort by clicking on the column headers.  Export your custom search to a .csv file by clicking the icon in the lower left-hand corner.
  • Use the Member Activity Summary (CSV) report to see the number of exchanges, balance of hours, and last access by user.  Search by member first, last or full name, neighborhood, or affiliation.  Sort by clicking on the column headers.  Export your custom search to a .csv file by clicking the icon in the lower left-hand corner.
  • Use the Upcoming Birthdays (CSV) report to see members with upcoming birthdays.  Export your custom search to a .csv file by clicking the icon in the lower left-hand corner.
  • Use the Members Without Exchanges report to see all members who have not recorded any exchanges.

In the Service Ads section, in the middle of the right-hand colum:

  • Use the All Current Offers and Requests (RSS & CSV) report to find all current service ads based on date, category, neighborhood, affiliation, or keyword.  Export your custom search to a .csv file or an rss feed by clicking the icon in the lower left-hand corner.  This is the essentially same report as the View All Service Ads report available to all members, except that the one available to all members does not have a date range, active and roles search filters and cannot export .csv files.
  • Use the Offers (RSS & CSV) report to find all current offers based on date, category, neighborhood, affiliation, keyword, or username.  Add additional fields to your report and hold down control or the apple command key to select multiple fields.  Export your custom search to a .csv file or an rss feed by clicking the icon in the lower left-hand corner.  This is the essentially same report as the View All Offers report available to all members, except that the one available to all members does not have a date range search filter and cannot export .csv files.
  • Use the Requests (RSS & CSV) report to find all current offers based on date, category, neighborhood, affiliation, keyword, or username.  Add additional fields to your report and hold down control or the apple command key to select multiple fields.  Export your custom search to a .csv file or an rss feed by clicking the icon in the lower left-hand corner.  This is the essentially same report as the View All Requests report available to all members, except that the one available to all members does not have a date range search filter and cannot export .csv files.
  • Use the Expired Service Ads report to find all expired offers and requests based on time, category, neighborhood, affiliation, keyword, or username.  Add additional fields to your report by holding down control key or the apple command key.  Reactivate an expired service ad by clicking on it, changing the expiration date to a new date in the future, and saving the service ad.  Examples of specifying how long since the service ad expired:  "4 weeks ago" or "1 month ago".

In the Exchanges section, in the bottom of the right-hand colum:

  • Use the Exchange History (RSS & CSV) report to find a list exchanges ads based on date range, neighborhood, affiliation, keyword, provider, or recipient.  Sort by clicking on the column headers.  Export your custom search to a .csv file or an rss feed by clicking the icon in the lower left-hand corner.
  • Use the Frequently Exchanges Services (CSV) report to exhange numbers and hours totals by category.  Export your custom search to a .csv file by clicking the icon in the lower left-hand corner.

Understanding CW Reports

Updated for CW v2.2

Please note that the data export to a CSV file includes all the Timebank's data for that section of Community Weaver.  The CSV file is not created from the search results. To search, sort or limit the contents of the CSV file, you will need to use a spread sheet program (MS Excel or OpenOffice Calc) or any database program or any other program that can read and work with CSV files.

Download details for the improvements:  Improved Reports (October 2013) for CW 2.2

Download the descriptions of the column headers for each report:  Improved Reports - Header Descriptions October 2013

Also see Known Issues for the CSV Reports for a description of issues that have been reported and are known to TBUSA.

Additional explanations for DATE Column headers:

  • Created date = The date and time that the member's account was created. This data was also imported from CW1.
  • Last access = The most recent date and time that the member requested a page after logging in to their account in your CW. This is only updated every 180 seconds. The "last access date and time will also be set when the member's account is created. This data was also imported from CW1.
  • Last login - The most recent date and time that the member logged in to their account on your CW. This is only recorded since the transfer to CW2.
  • If the "Last access" and "Last login" are exactly the same, then the member only accessed pages within 3 minutes after logging in.
  • If "Last access" is more recent than the "Last login", then the member accessed pages more then 3 minutes after logging in.
  • If the "Created date" and "Last access" date are the same, then the member has not accessed the account since it was created.
  • If the "Last login" field is empty, then the member has never logged into the account in CW2 (since October 25, 2011 when CW 2.0 was deployed).

Yellow Pages Report

See: Download the Yellow Pages report.

CONFIGURE your TimeBank

Name of Your Timebank

As Primary Coordinators you can change the name of your timebank at any time.

Please note that this does not change the URL or web address of your timebank.

  1. Go to the Control Panel
  2. In the section "Customize Your Timebank"
  3. Click on "Edit Web Site Information"
  4. Edit the field "Name"
  5. Click on "Save Configuration"

Within 24 hours the new name will also automatically be updated in your timebank's entry in the Directory of Timebanks

 

Configure Time Zone Settings

Primary Coordinators must configure their TimeBank's time zone settings so that dates and times work properly throughout Community Weaver.  To edit your time zone settings:

  1. Click Configure Time Zone & Settings under Customize Your Timebanksbottom left-hand column in the Control Panel.  
  2. Set your time zone and week date format.  
  3. To change the format of the date (especially for non-US time banks), click on Configure Time Zone & Settings link then the FORMATS link.  On that page you can configure the long, medium and short date formats as desired.
  4. Be sure to save your configuration

 

Edit Terms of Service

The "Terms of Service" which are shown to a person creating an new account (which they must agree to before creating an account) can be edited by a cordinator:

  1. Go to your Control Panel
  2. Under the sectoin "Edit Web Site Content" click on "Edit an Existing Web Page"
  3. Click on "Edit" for the Terms of Service
  4. Edit and save.

Note: Do not delete the web page, just edit it. If it is deleted you will need site-admin access to reconnect it to the new accout registratoin page.

Manage Counties

You may have noticed in the member's profile, they cannot choose a county. Or in some cases, the wrong counties are listed. And no matter how hard you looked, you did not find a link to the manage county page in the Control Panel. Oops, a link to the manage counties page was forgotten. Since it is only the link that is missing, let me tell you how to find the page that manages the list of counties.

For example, If your Timebank is sandbox.timebanks.org  you would go to: sandbox.timebanks.org/admin/content/taxonomy/5

  1. Login is as a Primary Coordinator
  2. Substitute your actual timebank URL for the name "sandbox" used in the example above <your TB short name>.timebanks.org/admin/content/taxonomy/5
  3. On that page you can add or delete or change the list of counties for your Timebank.

 

Manage Neighborhoods and Affiliations

Primary Coordinators can add and edit Neighorhoods and Affiliations which members can join through their profiles. 

Click on Manage Affiliations under Customize Your Timebank in the bottom left-hand column of the Control Panel.  You can Add, Edit, or Delete Affiliations from here.

Click on Manage Neighborhoods under Customize Your Timebank in the bottom left-hand column of the Control Panel.  You can Add, Edit, or Delete Neighborhoods from here.  The generic description mentions "terms" in "my neighborhood".  What they are really talking about is neighborhoods in my time bank.

You can add members to Affiliations or Neighorhoods manually by editing their profile.  They can also do this themselves.

Editing the Categories for Offers and Requests

WARNING NOTE: Using categories that are different from other Community Weaver sites will increase the difficulty of developing the sharing of service ads and exchanges across different TimeBanks.

The primary coordinator can edit categories for service ads (offers and requests) as seen on the Give & Receive

  1. Go to the Control Panel.
  2. Go to the section Customize Your Timebank
  3. Click on Manage Offers and Requests Categories

Here you can change the order of the list of categories. You can assign a sub-category to another top-level category. Although it is not recommended, you can also assign a category as a additional sub-category creating a 'tree' with many levels. Using the 'edit' button, you can edit the name and description of each category.

You can add new categories to your list for offers and requests as seen on the Give & Receive page.

 

WARNING: If you delete categories in which ads are already placed, your timebank will loose access to those service ads.

Known bug and work-around:

  • If you add new categories they will not automatically be used by the Yellow Pages.
  • If you add new categories and want them to be used by the Yellow Pages, please ask Community Weaver support to connect them to Yellow Pages.   Request Community Weaver Support  Until this bug is fixed, this will have to be done every time you add new categories.

 

 

 

 

 

 

HOME PAGE Customization

Edit the Home Page (incl. events, and alerts)

From the Control Panel, you can edit everything you see on the Home Page of your Community Weaver site.  

Please note that in CW 2.0 the events and alerts are only visible to members who have logged into your Timebank.

You can

  • Edit the Text of the Home Page (under Customize Your TimeBank, bottom left-hand column in the Control Panel).  HTML is accepted.
  • Add and Edit a Community Event (under Add New Content, top left-hand column in the Control Panel).  Make the event appear as a featured event by selected "Featured Event" under "Special Functions."  You can edit the event by clicking on the event from the Home Page and then clicking edit.
  • Add or Edit an Alert on the Home Page (under Add New Content, top left-hand column in the Control Panel).  Appears above the main body of text in the center of the Home Page until it expires.

Note: Alerts do not generate emails to members.  To send information to members by email, send broadcast emails from the Control Panel.

Note: Apologies for a known issue with Alerts that could not be resolved for the version 2.0 release of Community Weaver: When updating an alert, you must resave the alert twice. Changes to the title will not be saved until after the second save.

You can also

(Step-by-step instructions for adding images)

For tips about editing links, see "Configuring LINKS to other pages or web sites."

Edit your "Web Site Information" (Name, Email, Mission, etc.)

Your site  "Web Site Information" page allows you to change important setting that affect your entire Community Weaver web site.

To edit your web site information:

  1. Go to your Control Panel
  2. In the section "Customize Your TImebank: click on "Edit Web Site Information"
  3. You can edit the fields:
  • Name  --  The name of your web site. Once every 24 hours this name is automatically imported into your Timebank's profile in the Directory of Timbanks.
  • E-mail address  --  The "From" address in automated e-mails sent during registration and new password requests, and other notifications. Strongly recommended is the address YourTimebank'sShortname@community.timebanks.org. For example, if your timebank is the SANDBOX, then use  sandbox@community.timebanks.org.   

    Please note that the description for this field “Use an address ending in your site's domain to help prevent this e-mail being flagged as spam.” is incorrect.    It should read “Use an address ending in community.timebanks.org to help prevent this e-mail being flagged as spam.”

    • Why is this important? There are 2 reasons.

      1. People may reply to the emails sent by your CW site. Therefore the "From" address should be a valid email address. Using the recommended address:  YourTimebank'sShortname@community.timebanks.org means that any replies are forwarded to your site's Primary Coordinators' email addresses.  You can use any valid email address in this field, but if it is not a "community.timebanks.org" address, then you will have to deal with the spam issues described in item 2.

      2. To minimize the likelihood that your sites automatic notifications end up in someone's spam folder, the domain of the "From" address of your notifications should be "@community.timebanks.org."  This is because the domain "community.timebanks.org" is our mail server.  Spam filters compare the the domain of the mail server sending the email with the "From" address domain and if they are different, then there is a higher likelihood that the email is spam and will be moved to the spam folder.

  • Slogan  --  This is displayed on your home page if you electe to make it visible.
  • Mission statement  --  This is displayed on your home page and once every 24 hours this name is automatically imported into the "Mission Statement" field in your Timebank's profile in the Directory of Timbanks
  • Footer message  --  Is displayed on your home page below the lower blue bar.
  • Anonymous user  --  The name displayed for users whi are not yet fully registered or for exchanges with members who were later deleted, etc..
  • Default front page  --  Should be "welcome" to display the home page.

 

Add and Edit Quicklinks

Creating quicklinks is an easy way to give users quick access to new pages you have created, as well as any other URL, in or outside of Community Weaver.  

Quicklinks appear in right side of the header throughout the site.  To create a quicklink:

  1. Click on Manage your Quicklinks under Customize Your TimeBankbottom left-hand column in the Control Panel.
  2. Click Add Item to create to Quicklinks.
  3. Edit or Delete existing quicklinks from the menu beneath.  For example, to replace the obsolete Software User Manual link:

For tips about editing links, see "Configuring LINKS to other pages or web sites."

 

Edit the Footer on your homepage

Login as Primary Coordinator.

  1. Go to your Control Panel
  2. Find the section “Customize Your Timebank”
  3. Click on the link “Edit Web Site Footer Text”
  4. Edit the text that appears in the footer of your TimeBank web site.

Note: HTML accepted.

Announcements on your home page

In the Control Panel

To create a new announcement click on: Add an Announcement to the the Home Page

To edit an existing announcement click on : Edit an Existing Announcement

Announcements appear on the top right-hand corner on the Home Page. Please note that the announcements are only visible to members who have logged into your Timebank.

You may have wondered: Where did my announcements go?  Well we have just discovered (May 2012) that CW was designed so that announcements will become invisible on the last day of the month. An announcement created on May1  will disappear on May 31. An announcement created on May 30 will also disappear on May 31.  The announcement is not deleted, just no longer visible.

 

To reinstate an announcement,

  1. Go to edit an existing announcement by clicking on : Edit an Existing Announcement and
  2. Click on [Edit] for the announcement that you want to reinstate.
  3. Scroll down to the section "Authoring information" and click on it to open it
  4. Delete the contents of "Authored on"
  5. Save it

This will enter today's date in the "Authored on" field the announcement will be visible for the rest of this month.

Tip: In the section "Authoring information" You can also choose another CW member for the "Authored by" field.  That announcement will then show that it was "Submitted by" that person.

 

 

 

 

Note: Announcements do not generate emails to members.  To send information to members by email, send broadcast emails from the Control Panel.

How do I change my time bank's LOGO?

For best results, choose or create a logo that has a resolution less than 200 x 200 pixels, preferrably 150 pixels height. The width can be up to 400 pixels.

 

  1. Log in as Primary Coordinator and go to the Control Panel
  2. In the section entitled Customize Your TimeBank click "Change Logo and Layout Setting"
  3. Click CONFIGURE.
  4. Click on "timebanks default" (which is based upon the "acquia marina" theme). This is the default Drupal theme and Community Weaver 2.0 was created to use and was only tested with this theme.  If you change to another theme you will probably cause other problems such as disappearing sections  or a crashed site.  Especially important, do not use the experimental "iUi" theme.
  5. Click "Logo image settings" to expand the section.
  6. Uncheck the 'Use the default logo" box.
  7. Clear the "Path to custom logo" field.  (If you want to return to the default value, it is "sites/yourtimebankname.timebanks.org/files/acquia_marina_logo.gif".)
  8. Click the Browse button and upload your time bank's logo file.
  9. Scroll to the bottom of the page and click the SAVE CONFIGURATION button.  To make multiple updates to this screen (e.g. page elements and logo) you must make all the changes before clicking this button.
  10. Click refresh on your web browser to see the effect of your changes. 

When you are in the "timebanks default"  theme you can also enable or disable the display of certain page elements. For example you can turn on or off:

  • Logo   (default is on)
  • Site name   (default is off)
  • Site slogan   (default is off)
  • User pictures in posts   (default is off)
  • User pictures in comments    (default is on)
  • Search box   (default is on)
  • Shortcut icon   (default is on)
  • Primary links   (default is on)
  • Secondary links   (default is on)

If you have the 'TB site-admin' role and have experience with Drupal themes, you can make other theme changes. See  http://actionhub.timebanks.org/faq/what-other-files-do-i-need-theme-my-o....

Add and Edit Pages

Coordinators and Primary Coordinators can create custom content within your own site by creating new web pages and adding whatever content you want to these pages:

  1. Click on Add a New Web Page under Add New Contenttop left-hand column in the Control Panel.  
  2. To edit existing pages, click Edit an Existing Web Page Edit under Web Site Content, middle left-hand colum. 
  3. To add images see Step-by-step instructions for adding images
  4. You can create announcements, quicklinks, or tabs to link to pages you have created.

For tips about editing links, see "Configuring LINKS to other pages or web sites." 

  • Note 1: if you do not create a link to your new page somewhere in the site, users may not know the page is there, but it will still appear in site searches.

 

  • Note 2: If you want to create or edit a page and prevent it from being visible in your site (for example, because you are still drafting it) when in edit mode:
  1. Scroll down to and click on the section 'Publishing Options'
  2. un-check the box at 'Published'
  3. save  (Unpublished pages will have a faint pink background)

To publish it, replace the check mark at 'Pubished' and save.

Add a new tab

The coordinator can add additional tabs to Community Weaver.  These appear to the right of the tabs for Home, Give & Receive, and My Account. 

A.  Create the web page.

  1. From the control panel, add a new web page.  See Add and Edit Pages
  2. Fill in the fields for Title and Body then click the SAVE button.  This returns you to the page where you view the web page you created. 
  3. Copy the web page's URL from the web browser's URL bar to the clipboard.  It will be something like <yourtimebankname>timebanks.org/page/<new-page>.

B.  Create the tab.

  1. To go to the page that enables you to add, delete, and change tabs, enter the following into the URL bar of your web browser: <yourtimebankname>timebanks.org/admin/build/menu-customize/primary-links (where <yourtimebankname> is the short name of your time bank.  Press enter. 
  2. Click on ADD ITEM.
  3. Paste the web page's URL into the Path field, fill in the fields for Menu link title and Description then click the button for SAVE.
  4. Your new tab will appear.  When you click on it your new web page will be displayed.

Tips:

Expand "Menu Settings" to access "Parent Item".  This is where you link the new tab to other tabs, setting it to "primary links" places your new tab on the main row of tabs.  Selecting an existing tab name places it under
that tab.  Weight moves the new tab in the order you want, higher values move right or down, lower values move left or up.  Before adding content, expand "Input Format" and select "Full HTML".

Privacy and Data Visibility

A few notes about privacy in Community Weaver 2.0:

  • All members can see each other's offers and requests, but they cannot see each other's exchanges or balance of hours.
  • Members can see each other's locations, displayed on a Google map on their profile.
  • Members cannot see each other's phone numbers or email addresses.  They can contact each other by sending a message through Community Weaver.
  • Coordinators of all levels have the ability to see all members' profile information, including phone numbers, email addresses, addresses, offers and requests, exchanges, birthrdays, and other profile information.  
  • Coordinators of any level cannot see any member's password ever, but they can reset them for them.
  • Coordinators and Primary Coordinators can view member's messages to each other through the site.
  • Coordinators of all levels can add Coordinator Notes about a member, which members cannot see, whether about themselves or others.  Coordinators can see Coordinator Notes created by other Coordinators.

KNOWN ISSUES

The following are known issues in Community Weaver 2.  The issues are both descrlibed and a workaround or fix is provided if available.  These issues will be resolved in Community weaver 3.

Formatting issue - [field_firstname-formatted] [field_lastname-formatted]

If you see

[field_firstname-formatted] [field_lastname-formatted]

instead of the member's name, use the following workaround:

  1. Go to the member's profile.
  2. Click on "Edit Profile details"
  3. Click on "SAVE"
  4. Look at member's profile to confirm that it is resolved for that member.

TECHNICAL tips

Technial tips and information for Community Weaver coordinators.

Configuring LINKS to other pages or web sites

Who: TB Coordinators and TB Primary Coordinators have access to do this

What: To place a link under a word in that text, wen writing or editing the text of a page in Community Weaver, follow these steps:

  1. In the editor write the text.
  2. Highlight the text that will become a link.
  3. Click on the icon in the editor menu that is a globe with a chain link, which will open a "Link" dialog box.
    1. If the link will go to another web site (not your Community Weaver) copy the URL of the other web page into the field URL. Note that the "Protocol" files will be "http://".   OR
    2. If the link will go to another part of your own timebank's Community Weaver, copy the part of the URL that is after the domain name. For example, if your timebank is "http://democw.timebanks.org" and you want to link to the page "http://democw.timebanks.org/members" then copy only  part of the URL  "/members" into the field "URL."  Note that the "Protocol" field will change to "<other>."
  4. Now choose the target.   Click on the tab  "Target."
    1. If you want the link to open in the same tab as the current view, you can leave it as "<not set>"  or choose "Same Window (_self)."
    2. If you want the link to open in a new tab, choose:  "New Window (_blank)"
    3. If you want the link to open in a popup window choose: "<popup window>"
    4. If you want the link to open in the top most window, choose: "Topmost Window (_top)."
  5. Click on "OK" to save the settings.

You can edit a link at any time and choose a different target or a different link.

 

How To's for TimeBanking Coordinators

XXX

How to - find out who is a coordinator.

Members with the role  "TB Coordinator" or "TB Primary Coordinator" can see a list of all members who are coordinators:  See: Find all accounts with a role

 

How to - give members time credits?

Remeber imebanking always follows the principle that to record hours there must always be 2 member accounts, for one where "plus" hours are recorded and the other where "minus" hours are recorded.

If for any reason, you want to giving members soem hours for their service to your Timebank,

  • You can set up a special "member" account for that purpose. (For example, the sandbox.timebanks.org could set up a member account called "Sandbox Community." Remember that to monitor that account you will need an email address dedicated to that account and an individual will need to monitor the exchanges recorded in that account.
  • Use that account as the exchange partner for giving hours from the Timebank, or for receiving hours from members.
  • If that account is only used to give out hours, then after a while it will have a large number of "minus" hours recorded.
  • That account could also be used to receive hours, if people want to give hours to the community. You decide how you want to use it.
  • You might also want to 'loan' people hours to help them start and then request that they 'repay' the hours sometime later.
  • Since Timebanks operate in a much different economy than the world of dollars, it is important to realize that if the balance of the community account is "minus," it simply means that TimeBank has given to the community more than it has received.

How to - change the name of the TimeBank?

See:  Name Your TimeBank

How to - change the WEB ADDRESS (URL) of a CW Timebank?

Changing your Timebank's web address (URL) is possible, as long as the requested web address has not been already used by another Timebank.

To request a new web address (URL) for your Timebank:

We check to see that the requested "shortname" is available and invoice you $25 for the cost of making the change.

After the URL change, the old URL will be automatically redirected to the new URL.

Note: If your Timebank's web address is sandbox.timebanks.org then that Timebank's short name is "sandbox."

How to - TRANSFER member account & hours to another timebank

For this example Jane is moving to a new city and wants to move her timebank account from West Coast Timebank to North Side Timebank. Jane has 76.5 hours on her account in West Coast Timebank which she wants to move them to a new account in North Side Timebank.

Prerequisite: The coordinators of both West Coast Timebank and North Side Timebank  agree to transfer the hours in a bilateral agreement.

 

Steps for Jane to take:

  1. Jane creates her new account in North Side Timebank and is approved by the coordinator.
  2. Then requests the transfer of hours by writing to both the West Coast Timebank Coordinator and the North Side Timebank Coordinator.

The West Coast Timebank - steps:

  1. The North Side Timebank Coordinator creates a new account in the West Coast Timebank named (for example) “North Side Timebank Transfer,” and that is then approved by the West Coast Timebank coordinator.

  2. Jane has 76.5 hours on her account in West Coast Timebank. The West Coast Timebank Coordinator transfers the all the hours from Jane's account to the “North Side Timebank Transfer” account in West Coast Timebank by reporting an exchange between the two accounts and adding a description that identifies the reason for the exchange. Community Weaver will notify the email address of Jane's account about this transfer of hours. Jane's account in West Coast Timebank will now show 0 hours and the “North Side Timebank Transfer” account in the West Coast Timebank shows a balance of +76.5 hours.

  3. The West Coast Timebank Coordinator also informs the North Side Timebank Coordinator about the transfer and the person it is intended for.

 

The North Side Timebank - steps:

  1. The West Coast Timebank Coordinator creates a new account in North Side Timebank named (for example) “West Coast Timebank transfer,” that is then approved by the North Side Timebank coordinator.

  2. The North Side Timebank Coordinator transfers 76.5 hours from “West Coast Timebank transfer” account to Jane's new account in the North Side Timebank by reporting an exchange between the two accounts and adding a description that identifies the reason for the exchange. Community Weaver will notify the email address of Jane's account about this transfer of hours. Now the “West Coast Timebank transfer” account has a balance of -76.5 hours and Jane's new account in the North Side Timebank shows a balance of +76.5 hours.

  3. The North Side Timebank Coordinator also informs the West Coast Timebank Coordinator about the transfer and the person it is intended for.

 

Any time that West Coast Timebank Coordinator and North Side Timebank Coordinator can compare the hours exchanges and the balance of their respective transfer accounts and can see which hours were transferred out and for whom. If the accounts were only used for transfer to hours between West Coast Timebank and North Side Timebank, or vice versa, the sum of both accounts should always equal zero.

Advantage - the transfer can be done quickly when the coordinators of two timebanks agree to this method. Each TB coordinator can review the transfers to and from the other TB by logging in to their transfer account in the other TB's site.

Disadvantage - each timebank will need to create an account for each other timebank that participates in a transfer of hours. If there are transfers with many different timebanks, this could increase the coordinators work managing the many transfer accounts. Also, documenting and the tracking of exchanges/transfers between timebanks may require a method outside of CW, for example a spread sheet.

 

Variation:

Both timebanks each set up an "internal" account named "Transfer” which is used for all transfers to any other timebank.

Advantage - the transfer can be done quickly when the coordinators of 2 timebank agree to this method. Only one transfer account needs to be set up.

Disadvantage - Documenting and the tracking of exchanges/transfers between a number of different timebanks will require an 'accounting' method outside of CW, for example a spread sheet or something like that. Each TB coordinator cannot review their transfers in an account in the other TB.

 

How to - edit my TimeBank's entry in the Directory of TimeBanks?

Each TimeBank has a Representative who has an account in the Action Hub. It is linked to your TimeBank.  The TimeBank's representative is responsible to update information in the Directory of TimeBanks about their TimeBank.

To edit your TimeBank:

  1. Log into your Action Hub account.
  2. Click on the tab "MY PROFILE."
  3. Scroll down to the bottom of your account's page, on the lower right side you will see "Manage My Timebanks."
  4. Click in the link  "EDIT" next to the name of your TmeBank.
  5. Edit the entries for your TimeBank
  6. "SAVE" and you are done.

You can edit these fields:   ( * denotes required)

  • TimeBank Focus Area  (multiple choices are possible)
  • TimeBank Contact   (choose your own or another user of the Action Hub)
  • Organization Status
  • Sponsoring Agency
  • LOCATION *
    • Street * (to be shown at the correct location on the map, enter street address)
    • Additional (PO Box or other address information)
    • State/Province *
    • Postal Code *
    • Country *
    • Phone number *
    • Fax Number
  • Link to another site belonging to this Timebank
  • Public Notes

Please note:    The field TimeBank Name is updated once every 24 hours, by automatically copying the content from your Community Weaver site, which will overwrite anyhting you enter here. If you want to make any changes to the name of your timebanks in these fields, make the appropriate change in your TimeBank. See: TimeBank Name

 

How to - plan exchanges among multiple members

There are two cases here:

  • One-to-Many  --  This is an exchange where one member provides the same service for the same amount of time to many members.  For example: One member teaches a class or leads a workshop for multiple members.

 

  • Many-to-One  --  This is an exchange where many members provide the same service for the same amount of time to one member. For example: Multiple members do a yard clean-up for one member, or multiple individual members volunteer to help an organization at an event

 

One-to-Many methods  -- The aim is that the service provider should receive hours to cover the time that s/he gave for the service. There are several models for using the One-to-Many exchange. 

  • The service of the person leading the class/workshop/seminar includes preparation, travel, the actual workshop and follow-up time.  For this example, lets say that this is equal to 6 hours, including the workshop itself.  Assuming that the workshop was attended by 12 participants.  The time of the service could be divided by the number of participants,  which in this case means that each participant  'pays' 0.5 hours, to the workshop leader, regardless of the length of the workshop. The hours of the service given by the workshop facilitator is simply divided equally among the participants.  For recording purposes the resulting hours could be rounded to the next highest quarter hour.
  • Another method is to create a community account or a workshop account. The participants 'pay' an agreed upon amount into the community/ workshop account. The leader of the workshop receives her/his hours from the community/workshop account. What remains in the community/workshop account can be used to subsidize participants who need support. It needs to be planned so that the participants, together, put enough hours into the community/workshop account to cover the leader's hours for the service.
  • Another method is for the participants to each 'pay' the same amount of hours (perhaps the number of hours that they participated, to the leader. The leader keeps enough hours that are needed to cover the service and the rest are donated to a community account.

In each case the total payment of hours by the participants of the workshop/class/seminar will need to be the same as or more than the hours of service to be covered.  The Community Weaver One-to-Many recording feature can be used only when all participants 'pay' the same amount of hours on to one other member's account.

 

Many-to-One method  -- 

The Community Weaver Many-to-One recording feature can be used only when all participants 'receive' the same amount of hours from one other member's account.  For example, if 10 timebankers spend 1 hour  raking the leave and pulling the weeds in a member's yard or garden, that member will 'pay' one hour to each of 10 timebankers who provided the service.

API Documentation CW (version 2)

Community Weaver 2.0 has a built-in service interface supporting the following functions:
Please note that the API has not yet been tested.  Let techsupport@timebanks.org know if you're interested in testing it with us as soon as we're ready in the next month or two.

member.list()
 returns [member_id,...]

member.get(member_id)
 returns {member_id,name,mail,balance}

servicead.list()
 returns [ad_id,...]

servicead.get(ad_id)
 returns {ad_id,title,body}

transaction.list(member_id) //gets transactions where that user was
involved on either side
 returns [trans_id,...]

transaction.get(trans_id)
 returns {trans_id,provider,recipient,hours}

transaction.create(provider,recipient,category,date,hours,ad_id)
 returns trans_id